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21 Functions of Microsoft Word That You Need to Know

Microsoft Word is one of the most widely used word-processing programs. It is helping individuals and businesses in their daily work. MS Word has a wide range of functions you can use, and we are now going to discuss some important functions. Let’s explain the basic and advanced functions of Microsoft Word that you can use daily.

Introduction to MS Word

Microsoft Word is an application of Microsoft Office 365 that is used by millions of users worldwide. It is one of the most widely used word processing applications, and you can use office to create, format, and edit a word document. 

No matter where you are, whether you are at home or in the office, you can use MS Word and create a document for saving your documents, reports, and much more. 

It is available in a software form, and you can also use MS word online without needing to install it on your computer. One of the best applications you can use

11 Functions of Microsoft Word

To help our users, we are listing all basic and advanced functions of Microsoft word that will help you to get the idea if you are a new user or not. So, let’s explain some amazing features of Microsoft Word that you can use in your everyday life.

1. Formatting Text

One of the most important features of MS word is formatting. It also provides a simple way to apply to format, so we don’t need to do it step by step. 

You can format text with various shapes, styles, and colors. It helps us attractively display the text and makes it more attractive to the reader.

2. Creating Tables and Charts

If you want to display your data in a table format, then MS Word is the best choice. It allows you to create tables with various formats and styles easily. 

You can also add a chart to the table for a better view of your data. You can create a beautiful table and chart which will make your work easier and clearer.

3. Spell Checker

A spell checker is one of the most useful features of Microsoft Word. It checks the spelling in your document and tells you the mistakes that you have made. 

This feature saves your time as well as your hard work. You can use it to check the spelling of your document, and the spelling errors, and also read out loud.

4. AutoCorrect

AutoCorrect is another feature of Microsoft Word that helps you correct mistakes in your text. This feature will automatically correct the mistakes in your document if you make any mistakes. It saves your hard work and time.

5. Find and Replace

This is another useful function of Microsoft Word, which helps you find and replace words or phrases anywhere in your document. 

You can easily find and replace phrases or words with a few clicks. It also provides you with some other features like case sensitivity, whole word, and more.

6. Alignment of Text or Paragraph

You can easily align the sentences and paragraphs of your document with attractive styles like Left, Center, Right, and justify. It also helps you to the center or justifies the text in your document. So, you don’t need to apply it for each word separately.

7. Insert Pictures and Graphics

You can also add images to your document to make your document more attractive and eye-catching. It helps you add images like a picture, a graphic, or clip art. You can easily add images with the help of arrows, clip art, and shapes. So, it saves time too, as well as your hard work.

8. Draw or Write Freehand

It also provides a freehand drawing tool that allows you to draw lines, shapes, and curves. You can easily draw curved shapes and lines by using this tool. It also provides you with automatic pencil shading, which gives your text a professional look.

10. Create Letters, Memos & Emails with Templates

It also comes with built-in templates that you can use to create letters, memos, and emails. You can easily create these documents with the help of these templates. 

It helps you to create professional-looking documents without any difficulty. MS Word templates library contains a variety of templates like business, curriculum vitae, school letters, and more.

11. Printing & Sharing Files

You can print documents or export files to PDF files. You can also post your documents on the Internet to share them with the world. It also helps you save attachments from other applications into your Microsoft Word document.

More Amazing Features of Microsoft Word

  1. Insert links
  2. Instant help feature
  3. Upload documents to the cloud
  4. Add Headers & Footers
  5. Change font size and style with ease
  6. Choose a pre-built theme or template
  7. Change margin sizes
  8. Create numbered or bulleted lists
  9. Create custom rows and columns
  10. Insert footnotes and endnotes

Need more info about MS Word? Checkout 15 Advantages Of Microsoft Word In Education & Business

Mostly Asked Questions

  1. Writing
  2. Editing
  3. Sharing
  4. Collaborating
  5. Printing & Saving
  6. Searching

Microsoft Word can be used in business, education, and personal life. It is he; who ping us to organize and document ideas, write documents and reports, create presentations, etc. It is a powerful tool that can help you do all basic and advanced level tasks faster.

Responsiveness: It is easy to use and user-friendly.

Interoperability: You can use different types of Office files.

Documents Management – the ability to easily edit, share and work together on documents.

Personalized Experience: You can modify MS Word’s interface and change its ribbon.

Final Thoughts

As we can see, how MS Word helps individuals and businesses work in managing documents and letters and also in making presentations. 

So, we want to know if you have more functions of Microsoft Word in mind that can be used to better your work and productivity? 

What is your favorite feature of Microsoft Word? We will love to hear from you. Just leave your comments below and add value to our blog.

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